PURCHASE ORDER ROUTING INSTRUCTIONS
	PURCHASE ORDER ROUTING INSTRUCTIONS   General Information The following routing instructions supersede all previous Hubert routing instructions. When necessary any and all revisions will be sent to the attention of the Seller’s Traffic/Shipping Department. It is the Seller’s responsibility to make certain that the routing instructions are forwarded to the proper area within its organization. In order to control our costs and better manage our inbound freight, the Hubert Company has incorporated routing instructions on all Purchase Orders. Based on the terms of purchase negotiated by Seller’s company and Hubert, and set forth in the Purchase Order contract, the Hubert Company has exercised its right to designate the transportation carrier for all domestic and international inbound and direct-to-customer shipments. All Purchase Orders, domestic and international, must adhere to the terms and conditions of the Hubert Purchase Order Routing Instructions. The following routing instructions must be followed when Hubert is responsible for the payment of freight. Failure to comply with these instructions will result in a chargeback. Shipments Originating in North America Small Package Hubert has selected FedEx as the preferred small package carrier. All small package ground shipments 1 – 70 lbs., up to a total of 300 lbs. (dim or actual weight) must be shipped via FedEx Ground Collect using Hubert’s FedEx account number as provided in the Purchase Order. Please keep in mind that each individual carton must be within the size and weight limitations of the requested service and must have the Purchase Order number on the address label. Suppliers who need additional help can contact FedEx U.S. Customer Service at 1.800.GoFedEx (1.800.463.3339), or if you have a FedEx account executive, contact him or her directly. Note: Direct-to-customer shipments must ship FedEx Ground, 3RD party Bill to Hubert account number as provided in the Purchase Order. Do not prepay and add charges to our invoice, unless instructed to do so in the Purchase Order. Unless otherwise agreed upon, Hubert will refuse to accept delivery of damaged or defective Goods discovered by Hubert at the time of delivery. Damaged or defective Goods detected by Hubert during its detailed check-in process will be documented on the carrier delivery receipt and/or the packing list. Damaged or defective Goods will be deducted from the Seller’s invoice. It is the Seller’s responsibility to file claims for damaged packages delivered by small package couriers. Hubert will not be obligated to return such damaged or defective Goods to the Seller. A call tag must be issued for return of Goods. Failure to comply with these instructions will result in deductions of freight charges from Seller’s invoice. All freight charges will be deducted from Seller’s invoice to Hubert and not repaid. Air Freight In the event air shipping is required, all small package air shipments to Hubert should be sent using FedEx. All small air package shipments 1 – 70 lbs., up to a total of 150 lbs. must be shipped via the FedEx air service designated on the Purchase Order; using Hubert’s FedEx account number as provided in the Purchase Order. Please keep in mind that each individual carton must be within size and weight limitations of the requested service and must have the Purchase Order number on the address label. If Seller is verbally instructed or otherwise requested to ship any Purchase Order over 150 lbs., to Hubert or direct to a customer via airfreight, Seller must call the Hubert Traffic Assistant at (513) 367-8772 to coordinate the shipment. If this procedure is not followed, Seller will be subject to a chargeback. All freight charges will be deducted from Seller’s invoice to Hubert and not repaid. Less Than Truckload Refer to each Purchase Order for specific carrier designation. If the carrier field reads “Truck”, Seller must call Hubert for specific carrier. If Hubert is responsible for the freight, shipments to the Hubert Distribution Center must ship Freight Collect. Unless otherwise instructed on the Hubert Purchase Order, direct-to-customer Purchase Orders must ship “Prepaid Third Party” bill freight to Hubert. Do not ship freight collect on direct-to-customer shipments. Do not “Third Party” bill freight charges to Hubert by any carrier not specifically requested on the Purchase Order. Seller will be charged back for freight charges when any carrier that has not been specified on the Purchase Order bills Hubert. Ship via designated LTL carrier on Purchase Order on all shipments weighing 300-7999 lbs. and/or all shipments exceeding Hubert’s preferred small package restrictions. To minimize congestion in our Receiving Department, all carriers delivering to Hubert are required to make a delivery appointment. Bills of lading should be marked appropriately with the following statement: “Carrier must call 24 hrs in advance for delivery appointment. (513) 367-8795”. Do not include this phone number on orders shipping directly to Hubert customers. For shipments over 10 skids and/or over 10,000 lbs., or shipments from a location other than the address listed on the Purchase Order, call the Hubert Traffic Assistant at (513) 367-8772 for specific routing instructions.   If the designated carrier listed on the Purchase Order does not service Seller’s facility direct, Seller must call the Hubert Traffic Assistant for a secondary carrier. Sellers are required to ship via a designated LTL common carrier on shipment over 300 lbs. Shipments less than 300 lbs. must ship via small package. Sellers are held responsible for all excessive freight charges incurred from using an unauthorized carrier. All freight charges will be rated at Hubert’s contractual rates; excessive charges, if any, will be deducted from Seller’s invoice to Hubert. All charge backs will be subject to a $50.00 minimum administration fee. Goods shipped LTL must be palletized as described in Hubert’s Shipping and Marking Requirements document. If any Hubert routed carrier refuses to pickup or fails to pickup a shipment within 24 hours from the time Seller calls to arrange the pickup, contact the Hubert Traffic Assistant at (513) 367-8772. Truckload Hubert defines a truckload shipment as follows: A single shipment (may consist of multiple Purchase Orders) on a single bill of lading weighing 10,000 lbs. or more. A single shipment (may consist of multiple Purchase Orders) on a single bill of lading weighing less than 10,000 lbs., but occupying fourteen linear feet (14’) or more of a twenty-eight foot (28’) pup trailer. A single shipment (may consist of multiple Purchase Orders) on a single bill of lading weighing less than 10,000 lbs., but occupying twenty feet (20’) or more of a forty foot (40’), forty-five foot (45’) or longer trailer. All carriers delivering to Hubert are required to make a delivery appointment. Bills of lading should be marked appropriately with the following statement: “Carrier must call 24 hrs in advance for delivery appointment. (513) 367-8795.” Any shipment as described above, routed via a Hubert LTL carrier, is in violation of our routing instructions and a freight charge back will be issued. Call the Hubert Traffic Assistant at (513) 367-8772 for specific routing instructions. Truckload Goods must be palletized as described in Hubert’s Shipping and Marking Requirements document. Bill of Lading Instructions Hubert requires a legible bill of lading with each shipment. The bill of lading must contain the following information: Ship From: Complete Name and Address of Shipper Ship To: Complete Name and Address for Hubert, or customer ship-to if this is a Direct ship Date Shipped Purchase Order Information: Purchase Order Number(s) Carrier Name Freight Payment Terms Carrier Information: Handling Unit: quantity and Type (e.g., Pallet, Slipsheet, etc.) Package: quantity and Type (e.g., Cartons) Grand Total of Handling Units, Cartons and Weight of Shipment Commodity Description [Reference: national Motor Freight Classification (NMFC) tafiff] NMFC Commodity Class Special Instructions: As appropriate General Note: Include the following statement: “Call (513) 367-8795 24 hrs in advance for delivery appointment.” Combining Multiple Purchase Orders Multiple Purchase Orders shipping to Hubert that a Seller has scheduled to ship on the same day must be combined on one bill of lading and shipped as one shipment. Failure to combine multiple Purchase Orders as noted above may result in a freight charge back. Prepaid Shipments If a prepaid price has been negotiated with and agreed to by Hubert Purchasing, the only F.O.B. term that will be accepted is F.O.B., Destination – Freight Prepaid. Hubert will not be responsible for any accessorial charges, freight claims or delivery problems on a prepaid shipment. Sellers who ship “Prepay and Add” will be charged back all freight charges that exceed Hubert’s contractual rates. To minimize congestion in our Receiving Department, all carriers delivering to Hubert are required to make a delivery appointment. Bills of lading should be marked appropriately with the following statement: “Carrier must call 24 hrs. in advance for delivery appointment. (513) 367-8795.” Failure to mark bills of lading appropriately will result in a chargeback. Security Measures We work closely with our business partners overseas to secure the supply chain from the point of origin (e.g., point of “stuffing”) to the U.S. and we expect Sellers to hold their suppliers responsible for conforming to relevant security measures. Shipments Originating Overseas General Information The following routing instructions supersede all previous Hubert routing instructions. When necessary any and all revisions will be sent to the attention of Seller’s Traffic/Shipping Department. It is the Seller’s responsibility to make certain that the routing instructions are forwarded to the proper area within its organization. In order to control our costs and better manage our inbound freight, the Hubert Company has incorporated routing instructions on all Purchase Orders. Based on the terms of purchase negotiated by Seller’s company and Hubert, and set forth in the Purchase Order contract, the Hubert Company has exercised its right to designate the transportation carrier for all Domestic and International inbound, and direct-to-customer shipments. All Purchase Orders, domestic and international, must adhere to the terms and conditions of the Hubert Purchase Order Routing Instructions. Seller is required to contact Hubert for transportation and forwarding instructions to our U.S. facility if a specific carrier is not named on the Purchase Order. Refer to each Purchase Order for specific freight forwarder designation. In the event Seller is shipping under Letter of Credit and the freight forwarder required on the Purchase Order does not match the Letter of Credit, contact Hubert immediately to avoid a discrepancy. Please do not send unsolicited product samples to Hubert. All product samples must be approved prior to shipping. Commercial Invoice Requirements All invoices MUST contain the following information in English: Manufacturer or Supplier Name and Address: Name and address of the entity that last manufactures, assembles, produces, or grows the commodity, or name and address of the supplier of the finished Goods in the county from which the Goods are leaving. Seller Name and Address: Name and address or the last known entity by whom the Goods are sold or agreed to be sold. Buyer Name and Address: Hubert LLC, 9555 Dry Fork Rd., Harrison, Ohio 45030, USA. Consolidator Name and Address: Name and address of the party who stuffed the container or arranged for the stuffing of the container with Goods. Notify Broker Party: Name and address of Hubert preferred Customs Broker. Seller Part Number. Hubert Item Number Complete Description of the Goods. Quantity Shipped. Value per unit, in U.S. dollars.   Payment Terms: Sight Draft, Letter of Credit, Wire, etc. Value Added Tax rate if applicable. Terms of Sale (Inco Terms 2000). The phrase “ICC Incoterms 2000” must appear at the end of the incoterm. (Example: EXW, Harrison, OH, USA, ICC Incoterms 2000). Country of Origin: Country of Manufacturer. Harmonized Tariff Classification: Minimum 6 digits. Hubert Purchase Order Number. Weight of Shipment. Container Number. Seal Number: Seal must be PAS ISO 17712 compliant. Container Stuffing Location. Sample International Commercial Invoice (Company Letterhead) Seller Order Number____________________ Hubert Purchase Order Number__________ Seller Name and Address: Seller’s Company 1234 Five Street Build A Qingdao, 266071, P.R. China Ultimate Consignee Name and Address: Hubert Company 9555 Dry Fork Road Harrison, OH, 45030 USA Manufacture Name and Address: 123 Factory 54321 Road Xiam, 361003, P.R. China If multiple manufacturers exist, list the Manufacture Name and Address on a separate sheet. Consolidators Name and Address: Freight Forwarder International 3rd Floor, Outpost A No 10 Whichway Road Qindao, 266072, P.R. China Stuffing Location: Seller’s Company 1234 Five Street Build A Qingdao, 266071, P.R. China Notify Broker Party Name and Address: Freight Forwarder International 2000 CONNER ROAD SUITE 190 HEBRON, KY 41048 Date of Shipment: 01JAN08 Booking Number: XYZ123456 BL Number: 87654321 Container Number: HJCU123456 Seal Number: TH123456 Currency: USD Letter of Credit Number: 123ABCD000-452 Freight Terms: Ex-Works, Harrison, OH USA per Incoterms 2000 Title Transfer Occurs At: Qindao, P.R. China Payment Terms: Payable by Letter of Credit Total Number of Packages: 400 Total Net Weight (kgs): 10,987 Total Gross Weight (kgs): 11,109 Export Carrier: Ever Union v102 Place of Receipt: Qindoa, PRC Port of Loading:: Qindoa, PRC Port of Discharge: Seattle WA USA Place of Delivery: Harrison, OH USA Line No. Seller Part Number Hubert Item Number Product Description Country of Origin HTS Quantity Shipped Unit Price Total Price Currency 1 WTF987 456789 Green Widget China 3626.90. 5838 1.00 5838.00 USD Total 5838 1.00 5838.00 USD Say Total Invoice: Five Thousand Eight Hundred Thirty Eight-Only   Bill of Lading Requirements Each bill of lading shall be issued to the order of shipper, blank endorsed, marked freight collect and have a notify party of the forwarding agent as designated by Hubert. The bill of lading must indicate that the Goods have been loaded on board or shipped on a named vessel by means of preprinting or wording or a notation showing the shipped or on board date. The bill of lading must also indicate FCL (full container load), LCL (less than container load) or other form of shipment. If the bill of lading indicates a place of receipt or taking in charge different from the port of loading, the on board notation must include the port of loading and the vessel on which the Goods have been loaded even if the Goods have been loaded on the vessel named on the bill of lading. This provision applies whenever loading on board the vessel is indicated by preprinted wording on the bill of lading. Country of Origin Marking Requirements Country of Origin refers to the country where the item was manufactured or where it underwent the most significant manufacturing process. Every item and its container(s) must be marked with the item’s Country of Origin in accordance with U.S. law. Each individual item, inner carton and master carton must be marked in a conspicuous place as legibly, indelibly, and permanently as nature of article permits; with English name of the Country of Origin. If any item or container is received without required marking, the item might be considered non-conforming and returned by Seller’s expense. If Seller fails to mark Country of Origin per Hubert direction and U.S. Customs law requirements, Seller agrees to pay all duties, fines and penalties. In addition, Seller agrees to pay all costs associated with re-marking incurred by Hubert. For additional information on marking requirements visit the Code of Federal Regulations website at www.gpoaccess.gov/CFR/INDEX.HTML. Additional marking information can be found at the U.S. Customs website: http://www.cbp.gov/linkhandler/cgov/newsroom/publications/trade/co_origin.ctt/markingo.doc Container Loading and Inspection Container integrity must be maintained to protect against the introduction of unauthorized material and/or persons. At factory or consolidator point of stuffing, procedures must be in place to properly inspect, seal and maintain the integrity of the shipping containers. A high security seal must be affixed to all loaded containers bound for the U.S. Seals must meet or exceed the current PAS ISO 17712 standards for high security seals. Sellers/Suppliers/Trading Companies/Factories must have procedures in place to verity the physical integrity of the container structure prior to stuffing, to include the reliability of the locking mechanisms of the doors. A seven-point inspection process is required only for full container shipments: Front wall Left side Right side Floor Ceiling/Roof Inside/outside doors Outside/Undercarriage Sellers/Suppliers/Trading Companies/Factories must document on the attached “7 Point Container Inspection” form that full container shipments are inspected prior to loading. Hubert requires that a completed form be faxed to (513) 367-8607 or emailed to traffic@hubert.com. See attached “7 Point Container Inspection” diagram showing each point. Container Delivery Instructions Hubert requires all containers to be dropped/spotted at our facility for unloading. Seller sending prepaid shipment is responsible for all demurrage, per diem, delivery and drop fees. If Hubert does not return the empty container to the port within 5 days after unloading, Hubert will be responsible to pay the detention charges. In the event that Hubert is not responsible for routing a container to our facility, the Seller accepts responsibility for factory and container security until such time as the container/Goods are delivered to the ocean terminal, authorized yard, or consolidation point. Seller will immediately report container seal changes and reason for changes via e-mail to the Hubert Traffic Manager, traffic@hubert.com; or by calling (513) 367-8699. Seller is required to contact Hubert for transportation and forwarding instructions to our U.S. facility if a specific carrier is not named on the Purchase Order. Documents Required At least three sets of original documents must be express delivered to Hubert upon completion. Documents should be sent via FedEx International Priority service billing account number designated on the Hubert Purchase Order. One set of original documents should also be sent express delivery to the freight forwarder designated on the Purchase Order. Refer to Letter of Credit for additional instructions if applicable. A full set of documents is defined as: OOne original Ocean Bill of Lading (must indicate FCL or LCL shipments) One original signed Commercial Invoice One original Packing List One original Certificate of Origin A completed and signed 7 Point Container Inspection Form (required only for FCL-full container load shipments) A beneficiary’s signed statement stating that one set of original documents has been sent to:Hubert Company LLC, 9555 Dry Fork Road, a) Harrison, OH 45030 USA, and to b) Hubert’s designated Forwarder Packing Materials As of September 16, 2005, the United States requires wood packing material (WPM) to meet specific requirements. The standard calls for wood packaging material to be either heat treated or fumigated with methyl bromide, in accordance with USDA guidelines, and marked with an approved international mark certifying treatment. The rule requires WPM, such as pallets, crates, boxes and dunnage used to support or brace cargo, to be treated and marked. The approved treatments for wood packaging material are: 1) heat treatment to a minimum wood core temperature of 56°C for a minimum of 30 minutes, or 2) fumigation with methyl bromide. To certify treatment, the WPM must be marked with the following International Plant Protection Convention (IPPC) logo. Paper certificates of treatment are no longer required or accepted. In cases of noncompliance, the WPM will be subject to immediate export along with the accompanying cargo. All cost and penalties due to non-compliance will be at the expense of the Seller. More information is available from the USDA at http://www.aphis.usda.gov/ppg/wpm/ 7-POINT CONTAINER INSPECTION DIAGRAM

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