OVERSEAS INVOICE REQUIREMENTS  

OVERSEAS INVOICE REQUIREMENTS



 

Please forward these requirements to your Accounting Department. Failure to comply with these requirements will result in delayed payment. All invoices must contain the following information in English.


  1. Manufacturer or supplier name and address ( name and address of the entity that last manufactures, assembles, produces, or grows the commodity, or name and address of the supplier of the finished Goods in the country from which the Goods are leaving).

  1. Seller name and address (name and address or the last known entity by which the Goods are sold or agreed to be sold).

  1. Buyer name and address (Hubert LLC, 9555 Dry Fork Rd., Harrison, Ohio 45030, USA).

  1. Consolidator name and address (name and address of the party who stuffed the container or arranged for the stuffing of the container with Goods).

  1. Notify Broker Party (name and address of Hubert preferred Customs Broker).

  1. Seller part number.

  1. Hubert item number.

  1. Complete description of the Goods.

  1. Quantity shipped.

  1. Value per unit, in US Dollars.

  1. Payment Terms: Sight Draft, Letter of Credit, Wire, etc.

  1. Valid rate of VAT (Value Added Tax) if applicable.

  1. Freight Terms: (Inco Terms 2000). The phrase “ICC Inco terms 2000” must appear at the end of the Inco term. (Example: EXW, Harrison OH, USA, ICC Inco terms 2000). Example, EXW, DDP, etc.

  1. Country of Origin (Country of Manufacturer).

  1. Harmonized Tariff Classification (Minimum 6 digits).

  1. Hubert Purchase Order Number.

  1. Weight of Shipment.

  1. Container Number.

  1. Seal Number (seal must be PAS ISO 17712 compliant).

  1. Container stuffing location.

Note: Rebates/Ad Allowance Collection:


  • Rebates and Ad Allowances must be submitted within 30 days of the close of the agreed upon period to the attention of the Sourcing Agent assigned to Seller’s account.

  • A notice will be sent after 30 days stating the rebate or ad allowance will be deducted automatically.

  • Seller will have 30 days from the date of the notice to contact the Sourcing Agent with any issues. The rebate will then be deducted from the next invoice.

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