NORTH AMERICA INVOICE REQUIREMENTS  

NORTH AMERICA INVOICE REQUIREMENTS



 

Please forward these requirements to your Accounting Department. Failure to comply with these requirements will result in delayed payment.


  1. Invoice must include the correct Hubert PO#.


  1. Invoice must include Seller part number(s) and Hubert item number(s).


  1. Invoice pricing must match Hubert purchase order pricing.


  1. Invoice for orders shipped to Hubert warehouse in Harrison must include the actual “ship via” carrier. Please be as specific as possible.


  • For example: If shipped FedEx Econo, please specify FedEx Econo, not just FedEx.

  • Other examples: UPS Collect, Roadway, and UPS.


  1. Invoice for orders shipped to Hubert warehouse in Harrison must include the actual shipping terms.


  • For example: Freight Collect, Pre-pay/No Charge, Pre-pay/Add. (Third party is for direct ships).


  1. Invoice for order shipped direct to Hubert customers must include the actual “ship via” carrier. Please be as specific as possible.


  • For example: If shipped FedEx West, please specify FedEx WEST, not just FedEx.

  • Other examples: UPS Ground, Roadway, FedEx East, PJAX. (Overnite is now UPS Freight).


  1. Invoice for orders shipped direct to Hubert customer must include the actual shipping terms.


  • For example: Third Party Bill, Pre-pay & Add, Pre-pay/No Charge, Third Party Bill Customer.


  1. Invoice for order shipped direct to Hubert customers via truck shipments must include a copy of complete Bill of Lading (including pro number).


  1. Invoice for orders shipped direct to Hubert customers via small packages must include carrier, shipping terms and tracking number for each carton, billable weight per carton, and FOB zip code point of shipping. Failure to comply will result in a non-refundable $25.00 chargeback per invoice.


  1. Invoice shall be paid in accordance with terms of Net 45 Days unless payment terms more favorable to Hubert appear on Seller’s invoice and Hubert elects to pay on such terms. The timeliness for payment of an invoice, or for accepting any discounts offered, shall run only from the date of receipt of merchandise or a correct invoice, whichever is later, and not from the date of the invoice.


  1. Credits for overages/damaged goods must be issued within 30 days of Return to Seller shipments. If no credit is received, payment will automatically be deducted from the next Seller invoice with reference information included with issued check.


Note: Rebate/Ad Allowance Collection:


  • Rebates and Ad Allowance must be submitted within 30 days of the close of the agreed upon period to the Sourcing Agent assigned to Seller’s account.

  • A notice will be sent after 30 days stating the rebate or ad allowance will be deducted automatically.

  • Seller will have 30 days from the date of the notice to contact the Sourcing Agent with any issues. The rebate will then be deducted from the next invoice.

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